Create a New VAT on Import Document


To create a new customs declaration, follow the instructions below:
1. On the Codejig ERP Main menu, click the VAT module, and then select Customs Import Declarations.
A listing page of the  Customs Import Declarations document opens.
2. On the listing page, click + Add new.
You are taken to a page for adding data to your customs import declaration. The page consists of the following sections:
  • General area
  • Goods section
3. In the General area, provide the following information which is of particular importance for customs import processing:
  • Geographical data: the origin of goods (a vendor) and a customs office to which the goods are to be declared/ that will carry out the customs procedures.
  • Accounting data: bookkeeping accounts defined in the system for accumulating calculated customs payments (VAT and, if applicable, customs duty and excise duty).
  • Purchase documents data: a purchase document (a purchase invoice or a goods and services receipt) with reference to which the declaration is created.
Note: Upon selecting the purchase document, you can retrieve all goods specified in it and copy them to the declaration by clicking the Fill button. As a result, goods and their certain details are automatically added to the declaration.  You can leave this field empty if you want to create the declaration without reference to one purchase document. This approach allows you to create one import declaration based on several purchase documents.
  • Currency data: the currency of the purchase document being referred to  (currency of consignment), the currency of the declaration (base currency).
Note: You cannot set currencies manually. They are auto-populated/-completed from other documents.  Base currency is your company’s default currency specified in My company settings. Currency of consignment is taken from the referred to purchase document.
  • Customs duty data: rates at which customs duty, excise duty and VAT are to be charged. 
Note: To apply the defined duty rates to each item added, click the Set buttons. Consequently, duties will be calculated for each item.

4. In the Goods section, provide item data: add a good to be imported, its unit of measurement and quantity, a purchase document with which the good is associated, its value in the currency of the purchase document and in the currency of the declaration, the customs duty and excise duty rates defined along with the VAT rate. 

Note: If you referred to the particular purchase document in the declaration, items and specific information about them, such as a unit of measurement, quantity, amounts in identified currencies, bookkeeping and inventory details were automatically added to the declaration.  If you create the customs import declaration without reference to any purchase documents, you have to add items and enter information about them manually.
5. After entering the necessary data in the declaration, adding items and their details, calculating duties at the set rates, you can view the total amount of all goods to be declared both in the currency of the declaration and in the currency of the purchase document. Total amounts of customs duty, excise duty and VAT are displayed as well.
6. Click Save when finished.
Note: To be able to save the document, you have to fill in the required fields which are marked with an asterisk (*). 

You have to post the document for the changes to take effect in the system. The unposted document is considered a draft document.

For information how to post documents, see Post and Unpost Documents.

To view postings the document has made, click the Register button on the listing page next to a table entry representing this document or click the Registers icon on the toolbar on the form page of the document.

More information 
VAT on Import: General Area
VAT on Import: Goods Section
Posting and Unposting Functionality
Modify Data
Display Data
Delete Data