VAT on Import: Goods Section

Use this section to add goods to be declared; enter, display and manage information about them.
 
You can add goods and their details automatically to your declaration. To do that
 
  • In the Consignment field, select the purchase document (a purchase invoice or a goods and services receipt) with reference to which the declaration is created.
  • Click the Fill button.
 
As a result, goods and specific information about them, such as such as a unit of measurement, quantity, amount in the identified currencies (currency of consignment and base currency), bookkeeping and inventory details, will be retrieved from the selected purchase document and transferred to the declaration. Nevertheless, you can edit the information provided and override it, if necessary.  
 
You can also create the customs import declaration without reference to any purchase documents. Then you have to add items and enter information about them manually.
 
In either case, goods are added as line items to the declaration.
 
Line item is a line structure that contains an item and item details. Line item is comprised of a number of fields, such as quantity, unit of measurement, amount and so on.  
 
If you add goods as line items to the declaration manually,  follow the procedure described below:
 
  1. Click the +Add new button above the table used for listing added line items.
  2. Select an item to be declared from the list of items.
  3. Specify a purchase document with reference to which you add this item to the declaration.

As a result, most item details are provided automatically being transferred from the selected purchase document to the declaration.
 
Note: You are strongly recommended to follow the procedure adhering/sticking to the described/suggested order to get relevant and correct item details based on the purchase document before you enter any details by yourself. Otherwise, you may provide wrong item information contradicting to the data defined in the purchase document. In any case, the details specified before selecting the consignment document will be overwritten by information retrieved from it.
 
Line Item Fields
 

Field

Used for

Good

The field displays a good to be declared. If you add goods manually, select a good from the list of previously created items.   

Unit

A unit of measurement of the good, whether it is a piece, a kilogram or a liter, etc.

  • A unit of measurement for an item is provided automatically and you cannot override it. Although if several units of measurement are defined for an item, you can select the relevant one.

Quantity

A number of items to be imported.

  • The quantity is taken from the purchase document but you can change it if required.

Currency amount

The total amount of line item goods in the currency of consignment prior to applying any duties or taxes to it.

The currency amount is retrieved from the purchase document. Change?

Amount

The total amount of line item goods in the base currency (currency of the declaration) prior to applying any duties or taxes to it. Change?

Duty rate, %

Customs duty rate in % at which the customs duty is to be charged on the item.

There are two ways to specify duty rates for goods: 

  • In the Rates section, you can automatically set duty rates for all goods added.
  • You can set a specific duty rate for each item manually.

Duty rates provided automatically for all items can be manually changed in each separate case if required.

Excise duty rate, %

Excise duty rate in % at which the duty is to be levied on the item if it is subject to the excise tax.  

Excise duty rates are set in the same way as customs duty rates.

VAT

VAT rate at which the VAT is to be charged on the item.

You set VAT rates similarly to/ in the same manner as/ how you specify customs and excise duty.

 
 
Advanced line item fields
 
Not all line item fields are displayed by default. To enable such fields, you have to turn on the extended mode for line item by clicking the More button above the list of items.
 
On enabling the extended mode, the following fields appear:
 

Fields

Used for

Inventory account

An inventory account in which the declared item is to be recorded.

The account is provided by default being retrieved from the purchase document. Nevertheless, you can override it if necessary.

Warehouse

A warehouse you will ship the goods to. The warehouse is provided automatically being fetched from the purchase document. Still, you can change it.

Warehouse section

A warehouse sector within the identified warehouse to which the goods are to be allocated. If specified in the purchase document, the warehouse sector is set automatically. However, you can edit this field.

Consignment

The purchase document with reference to which the item is to be declared.

  • If the declaration is based on one purchase document, this field at item level is completed with the value from the Consignment field in the general area, as all items were retrieved from one purchase document.
  • If you add items manually, you specify consignment documents at item level for each good added. Upon selecting the consignment document for manually added items, item details are provided based on the referred to purchase document.   

Delivery/shipment date

The date when the goods are to be delivered to your warehouse.

The delivery/shipment date is taken from the purchase document but can be changed if required.

Amount of duty

The amount of customs duty charged on the item that was calculated at the specified rate.

  • At item level, you can change the computed customs duty amount if necessary.

Amount of excise duty

The amount of excise duty charged on the item that was calculated at the specified rate.

  • At item level, you can change the computed excise duty amount if necessary.

VAT rate, %

The field displays VAT rate in % at which the VAT is charged on the item according to the selected VAT rate type.  

  • The field is not editable and you cannot override it.

VAT amount

The amount of VAT charged on the item that was calculated at the identified rate.

  • At item level, you can change the computed VAT amount if necessary.
 
If you want to turn off the extended mode, click the Less button.
Note: After turning off the extended mode, advanced item details will persist.