Manual Transaction: Fixed Assets Tab

Field

Used to

Inventory number

Select a unique inventory number that was created specifically for the specified fixed asset or create a new one.

If you click Create new, you will be taken to the page for adding a new inventory number. 

• Inventory number has to be unique and previously unused in recognition documents. To check whether the particular inventory number was used earlier, you may go to the Reports module and build a Fixed asset balance report. The report will retrieve the total number of previously recognized fixed assets by their inventory numbers. In case the chosen inventory number is not unique, the document will not be saved and you will receive an error message.
• It is a required field. If you do not select an inventory number, you will not be able to save the document.

Asset

Manually select the fixed asset that you want to recognize.

• Or, by clicking the Fill all / Fill from consignment buttons, you can automatically add all fixed assets that are in stock or are acquired with the chosen consignment document but have not been recognized as fixed assets as of the document date. 
• It is a required field. If you leave the field empty, you will not be able to save the document.

Account

Bookkeeping account for fixed asset accounting, affected by the document transactions.

Initial value

Original cost of the fixed asset at which it was purchased, assembled, manufactured or acquired in any other way, including all additional expenses.

The initial value is defined automatically after filling in the fields Fixed asset and Warehouse. You are not able to change the initial value in the document.

In case there are several fixed assets of the same type in the chosen warehouse, the initial value of the fixed asset chosen in the document will be defined by the inventory valuation method set in My company settings.

If you choose the warehouse or inventory account which does not store the required fixed asset, the initial value will be equal to zero.

Accumulated depreciation

Amount of depreciation accumulated up to the date when the current manual transaction is created.

Change of used period

Number of months for which the initial period of depreciation accrual is changed.

Last month of depreciation

Choose the updated last month of depreciation from a calendar.

Set properties

Checkmark field that indicates that the manual transaction sets new properties for fixed assets.