Import Invoices: Invoices Tab

E-invoices to be converted into purchase invoices are listed under this tab together with the key invoice details.

Purchase invoices that are generated based on them are also displayed under this tab. E-invoices to be converted into purchase invoices are added as line items. Line item is a line structure that contains an item and item details. 

Generated purchase invoices are added as values within the line item representing the e-invoice based on which the purchase invoice has been generated.

E-invoices to be converted can be added on click of the Load data button. The system will retrieve and add e-invoices with a date between the specified date range. However, you can delete any of them from the list if needed.

Line item consists of the following fields:

Field

Used for

Status

An e-invoice status. There are three invoice statuses:

  • Recognized - e-invoices that have been received from the forwarding service, have passed the validation conducted by the forwarding service and and have been converted into purchase invoices.

  • Unrecognized - e-invoices that have not passed the validation conducted by the forwarding service. If validation has failed, you have to correct errors in e-invoices that did not pass the validation.

  • Already imported - e-invoices that have already been imported from the forwarding service.

Document

An e-invoice to be converted into the purchase invoice.

Date

E-invoice date.

  • Date is provided automatically for informational purposes only and you cannot override it.

Company

A sender of the e-invoice. A vendor from which the e-invoice was received.

  • Company is provided automatically for informational purposes only and you cannot override it.

Currency

E-invoice currency.

  • Currency is provided automatically for informational purposes only and you cannot override it.

Amount

E-invoice amount in the specified currency.

  • Amount is provided automatically for informational purposes only and you cannot override it.

XML file

An imported e-invoice in the XML format.

To download the XML file to your device, click the file name.

PDF file

An imported e-invoice in the PDF format.

To download the PDF file to your device, click the file name.

Zip file

An imported e-invoice in the Zip format.

To download the Zip file to your device, click the file name.

More information