Purchase Invoice Import
To enable the electronic exchange of transactional documents between you and your business partners, Codejig ERP has implemented the e-invoicing solution. The solution is represented by the Import invoices functionality. It allows you to convert e-invoices received from your service provider into Codejig ERP purchase invoices in the XML and PDF formats. To convert e-invoices into Codejig ERP invoices, the Import invoices functionality subjects data from the service provider to a mapping process to adopt the e-invoices to the Codejig ERP purchase invoices. Received e-invoices can be manually uploaded to Codejig ERP from the forwarding service of your choosing.
The service provider Codejig ERP is integrated with is Apix. Apix enables you to receive e-invoices fron your business partners directly to Codejig ERP. However, Apix integration is valid/relevant/pertinent (to) only for Finnish version/localization of Codejig ERP. For more information about Apix, go to the company's website.
You can also select any other desired service provider. However, you will not be able to integrate it with Codejig ERP on your own/yourself. To discuss integration possibilities, please contact us. If you use a service provider of your choosing, you cannot receive e-invoices directly to Codejig ERP, you have to manually upload them to the system. To be able to use any forwarding services, it is required that you and your business partner sign an agreement on the forwarding service with your service providers. A service provider maps the data from the uploaded files from the structure required by the sender/vendor and performs validation checks of the data and file structure. Then, the service provider mediates/routes e-invoices to your company.
If you use Apix integration, after uploading your e-invoices into the system, you will receive an acknowledgment from Apix stating that data sent is either correct or contain errors. The acknowledgement will not be received as a notification, but it will instead change the status assigned to purchase invoices in Codejig ERP. If you use any other service provider, such functionality will be unavailable.
By default, Codejig ERP supports the Finvoice e-invoicing standard.
Finvoice is a common e-invoicing format designed by Finnish banks. If you want to generate e-invoices according to this format, Codejig invoices will be converted into e-invoices in the XML format that will comply with the Finvoice technical descriptions, which can be found on the website of the Federation of Finnish Financial Services (FFI). Along with the e-invoices, transmission frames will be generated as well. Upon generating e-invoices together with the transmission frames, you upload them to a Finvoice forwarding service.
To go to the Import invoices
- On the Codejig ERP Main menu, click the Purchase tab.
- Under the Purchase tab, click Import invoices.