VAT on Import: General Area

 

Use the general area to define vendor and custom office details, provide accounting data and specify a purchase document you want to refer to in the declaration if any. Specify rates for customs payments, check currencies of the declaration and the referred to purchase document and total amounts in those currencies. Additionally, here you set the declaration’s date, add any notes and attachments.
 
Vendor and Custom office
 

Field

Used for

Vendor

Select a foreign vendor from whom goods are imported to your country.

Customs office

Select a customs office at which the declaration will be processed and where the goods will undergo customs clearance procedures.

  • When you select the customs office, an account associated with it is provided automatically.

Account of customs office

Specify a bookkeeping account in which customs payments to be submitted to the customs office are recorded (customs duty, excise duty, and, if your company is not registered for VAT, amount of VAT).

  • The account of customs office is provided automatically once you select the customs office.
 
Accounting Details
 

Field

Used for

Account of duty

An account for accumulating customs duties charged. 

  • The account of duty is provided automatically. By default, it is taken from My company settings where it has been originally specified. However, you can override it, if necessary.

Account of excise duty

An account for accumulating excise duties charged.

  • The account of excise duty is provided automatically. By default, it is taken from My company settings where it has been originally specified. However, you can override it, if necessary.
 
Purchase document
 

Field

Used for

Consignment

Select a purchase document with reference to which you create the customs import declaration.

You can create the declaration with reference to the Purchase invoice document or the Goods and Services Receipt document.

At first, you select the type of purchase document, whether it is the Purchase invoice document or the Goods and Services Receipt document. Then, select a particular purchase invoice or receipt.

Fill button

Upon selecting the reference document, click the Fill button to automatically transfer all items defined in the purchase document together with their details to the declaration.

 
Declaration Totals
 
The totals subsection displays currencies of the declaration (base currency) and of the purchase document being referred to together with the total amount of all goods to be declared in both currencies.  
 
Fields in this section are not editable and you cannot override them.
 

Field

Used for
Currency of consignment

Currency of the referred to purchase document.  

  • You cannot set this currency manually. The field is auto-populated once you select the purchase document in the Consignment field.  
  • If you create the customs import declaration without reference to any purchase documents adding items manually to the declaration, no currency of consignment will be provided and the field will remain empty.
 Currency amount

The total amount of all goods to be declared in the currency of consignment.

  • If the currency of consignment is not specified, the currency amount will not be calculated as well.  

Base currency

Currency of your declaration.  

  • It cannot be set manually. Base currency is your company’s default currency specified in My company settings from where it is retrieved.

Total customs value

The total amount of all goods to be declared in the base currency.
 
Duty Rates
 
In this subsection, you can specify rates at which customs payments (customs duty, excise duty and VAT) are to be levied and also apply these rates to calculate the duties and taxes for each item.


Field / Button

Used for

Duty rate,%

Set customs duty rate in % at which the customs duty is to be charged.

Set duty button

Click this button to apply the indicated customs duty rate to all added goods. As a result, customs duty is calculated at item level for each good.

Amount of duty

The field displays the total amount of customs duty calculated for all added items.

Excise duty rate,%

If your imported goods are subject to the excise tax, set the rate in % at which the duty is to be levied.  

Set excise duty button

On clicking this button the indicated excise duty rate will be applied to all added goods even if they are not subject to excise tax. For such goods, you must manually override the excise duty rate at the item level.

Amount of excise duty

The field displays the total amount of excise duty calculated for all items that are subject to excise tax.

VAT

Rate at which import VAT is charged and paid. The rate is not displayed in % but according to the VAT rate type.

Set VAT button

Click this button to apply the rate to all added goods.

Amount of VAT

The field shows the total amount of VAT levied on all added items.
 
Note: If the rates defined are not applicable to all items, you can override them manually on item level for goods that are not subject to those rates.
It is not obligatory to specify the default customs duty rates. It is done with the aim to save time and effort if the same rates are applicable to the majority or all goods added in order to avoid the necessity to enter them manually for each item.
 
Document-related Information
 

Field

Used for

#

Document number (#) is assigned automatically when you save the customs import declaration document based on the selected numerator.

Users with the appropriate permissions can override the auto-generated number and enter it manually.

After overriding the document number, automated numbering will proceed in the same manner but using the manually set number as a start value.

date

Date field is automatically assigned the datetime when the new customs import declaration document was created (added). Date field indicates the posting datetime, the document datetime as well as the date of import.  

You can override the auto-generated date and enter it manually.


Additional Details
 

Field

Used for

Note

Add any notes or comments concerning the declaration.

Attachment

Attach any additional documents that you have to present to the customs authorities.

  • You can upload images, text files, PDF files, spreadsheets, compressed files and other data files (for example, CSV and XML files).
  • You can download uploaded attachments to your device by clicking a file name.