Payments to Bank: General Area

The area is used to define a new payment to the bank. The area is made up of the following sections under which logically related fields are grouped together:

Transaction Details

Field

Used for

Status

Status of the payment in the system may be defined as:

  • New – status appears after the entry is created and saved in the system.
  • Exported – status appears after the file with payments is created and downloaded.
  • Confirmed – status appears after the file with exported payments is confirmed by the respective bank.
  • Rejected – status appears after the file with exported payments is not confirmed by the respective bank.
  • Bank statement – status appears when the export is confirmed by the Bank account statement.

Company name

Name of the company or other legal entity that will receive the payment.

Company ID

Country-specific ID of the corresponding company that is involved in the transaction.

Purpose

Purpose of bank payment/transaction stated in the imported bank reconciliation document.

IBAN (International Bank Account Number)

International name and numbering series of the bank account of the company that will receive the payment.

BBAN (Basic Bank Account Number)

Country-specific name and numbering series of the bank account of the company that will receive the payment.

SWIFT (Society for Worldwide Interbank Financial Telecommunication)

International code that bank of the company that is used to make the payment.

 

Address Details

The section contains the information on the address of the corresponding company or other legal entity and includes such fields as a City, Street, Country code and Postal code.


Documents

Below described fields is a table that contains information on Purchase invoice or Debit note that is closed by the current payment. The table is filled automatically by the system and user is not able to make any changes in its data.

Field

Used for displaying

Reference

A reference number that is automatically generated and assigned to the payment to bank. 

The creditor reference number allows you to automatically match the payment to bank with the payment received for it from the business partner.

  • If you override the payment number, the reference number will be automatically updated.

Type of document

Type of document created based on the transactions. Type includes Purchase invoice, Debit note or Make payment documents.

Invoice currency

Currency of the payment.

Amount

Paid amount of transaction.

 

Document-related Information

Fields of this section relate to entire document and are unique which helps to identify the document in the system.

Field

Used for displaying

Date

Date field is automatically assigned the date and time when the new payment to bank was created.

The date and time specified designate the posting date and time, the document date and time, and the payment date.

You can override the auto-generated date and time and enter them manually.

  • It is a required field. If document date is not specified, you will not be able to save the document. 

Number

Payment number is assigned automatically when you save the payment to bank entry based on the selected numerator.

Users with the appropriate permissions can override the auto-generated number and enter it manually.

After overriding the payment number, automatic numbering will proceed in the same manner but using the manually set number as a start value.

Currency

Currency of the payment.

Amount

Amount of the payment in the stated currency.

 

More information

Make Payment Export
Payments to Bank