Make Payment: General Area

Field/Button

Used for

Type of payment

Specify what type of payment you want to record. Select the type from the list of predefined payment types:

• Currency exchange - select this type of payment, if you wish to record the funds paid during the exchange of currency (the amount paid in your national currency according to current exchange rate).
• Other expenses - choose, if you have to record expenses from activities other than typical business operations.
• Other make payment  - use to record payments that cannot be classified as any of the described types of payment.
  
• Payment of tax - the field is dedicated to payments that are related to any kind of state and local taxes your company pays.
• Payment to vendor - select this type of payment when you record payments of purchase invoices or advances made before goods or services were provided to your company.
• Payroll - choose, if you have to record salary paid to your employees.
• Sales return - use to record payments that occur due to the sales returns.
  
• Transfer to another account - this type of payment occurs when you have to pay additional fees to transfer amounts between accounts.

Payee

Select a business partner for whom you will make payment from the list of existing business partners.

The field is available for all payment types, except for Currency exchange and Transfer to another account.

Bank account

A bank account from which you made payment to the selected business partner.

The bank account is provided automatically. It is a default bank account of your company that has been specified in the settings of your organization.   

Bank account to

Select a bank account to which the business partner received payment.  

• It is an optional field. If you do not possess any information about your business partner’s bank accounts, leave this field empty.

Bank account balance after operation

Balance of the chosen bank account after payment is made. The field is filled in automatically by the system and cannot be modified manually.

Match purchase invoices

This option becomes available only if you select Payment to vendor in Type of payment field of this section. 

Turn this option on to compile the list of purchase invoices that are yet to be paid for the particular vendor.

When turned on, the option adds the Fill button and the Not matched amount field to the document form.

It also opens access to the Open purchase invoices section. In this section, you may add and modify open purchase invoices you want to close or partially close with the make payment amount. If you create the make payment document from the purchase invoice, the Match purchase invoices option is turned on by default and the section includes the invoice from which the make payment is being created. You can view the purchase invoice payment details such as the amount of closed liability, discount %, amount of discount and amount of payment as well as change them if required.

Type of filling

This option becomes available only if you select Payment to vendor in Type of payment field of this section. 

Field defines the type of base for make payment to vendor to be created: open purchase invoices or proforma invoices.

Fill

This button becomes available only if you turn on Match purchase invoices option in this section. 

Click the Fill button after choosing the preferred type of filling.

Not matched amount

This option becomes available only if you turn on Match purchase invoices option in this section.

If there are any discrepancies between the sent amount (indicated in the Sent amount field in the General area) and the sum of payment amounts allocated to each purchase invoice to be closed, the difference between the amounts is displayed in the Not matched amount field. 

Field

Used for

Number

Make payment document number is assigned automatically when you save the document based on the selected numerator.

Users with the appropriate permissions can override the auto-generated number and enter it manually.

After overriding the purchase quotation number, automated numbering will proceed in the same manner but use the manually set number as a start value.

Date

Date field is automatically assigned the date and time when the new make payment document was created.

The date and time specified designate the posting date and time, the document date and time, and the make payment document date.

You can override the auto-generated date and time and enter them manually.

• It is a required field. If document date is not specified, you will not be able to save the document.