Customer Balance Report: Default Grouping

Grouping by Rows
 
In the basic Customer balance report, the data is grouped by Customer, then by Account, and then by Invoice. As a result, a 3-level hierarchy is formed with links between levels being of the parent-child type. To see sublevel details in the generated report, you have to drill down to lower levels.   
 
For more details on grouping data in reports, see Group Report Data.
 
The default grouping settings are defined in the rows section of the basic Customer balance report. To define the groupings, the fields have been added by which data in the report has to be grouped by rows. However, you can change the pre-defined settings and choose how to group data by yourself.    
 
To do that
 
1. On the page for configuring report parameters, click the Customize button.
 
2. In the rows section, view and customize the default groupings as follows:
 
  • To add fields for grouping, click the Select an option box, and then select a field by which you want to group data from the list of options.  

 

The list displays fields from the selected report type which you can use to group data y rows. 

 

  • To remove fields, click the cross icon next to the field you wish to remove.
 
Fields for Grouping
 

Field

Used for grouping by

Customer

Customers who owe you money as of the specified start date or customers with whom your company has had sales transactions during the report date range.

Account

Accounts in which customer balances and sales transactions are recorded.

Currency

Currencies of sales transactions with customers. As a result, they are also currencies of customer balances.  

Invoice

Sales invoices issued to customers that form/underly customer balances.

 
Grouping by Columns
 
In the Customer Balance report, columns are by default grouped only by Currency. Summarizing columns that display each customer’s opening balance, outstanding balance, the total amount of all invoices issued for each customer and the total amount of all invoices paid or canceled by each customer are sorted/grouped by currencies with the amounts being shown in a customer’s currency and in your system currency.
 
This grouping by columns is defined in the columns section of the report, and you are allowed to choose how to group data by yourself as in case of the groupings by rows. You do that as follows:
 
1. On the page for configuring report parameters, click the Customize button.
 
2. Use the columns section to view and customize the default groupings.
 
As with groupings by rows, in the columns section, you add fields by which you want to group data. The set of fields available for grouping data by columns is the same as for grouping data by rows.