The basic Customer balance report summarizes opening balances for each displayed customer as of a start date of the report (in the Opening amount column) and outstanding balances as of an end date of the report (in the Balance amount column). The total amount of all invoices issued for a given period is summarized for each customer (in the Amount Dt column) as well as the total amount of all invoices paid by the customer together with the amounts returned to the customer according to issued credit notes (in the Amount Ct column). The amounts are worked out by summing the original values (using the SUM function).
So summary values are presented in 4 columns - Opening amount, Balance amount, Amount Dt and Amount CT columns which are grouped by currencies with the total amounts being shown in a customer’s currency and in your system currency. The final total amount of all transactions and balances for each customer for a given period is presented in the Total column in your system currency.
Note: Summary values are presented at all grouping levels and at the grand total level. If no summary value is available for a certain grouping level or rather for the intersection of groupings by rows and columns, nothing is displayed for it.
The default summarizing settings are defined in the values section of the Customer balance report. To define the summarizing methods, the summable fields have been added and summarizing options have been specified for them. Except for specific reports that do not provide for full customization (see Customize Reports), you can change the summable fields and the summarizing methods for your reports. In case of Customer balance report, you are allowed to do that.
To customize the default summarizing parameters
1. On the page for configuring report parameters, click the Customize button.
2. Use the values section to view and customize the default summable fields and summarizing methods defined for them.
You can delete, rearrange, add new summable fields and specify summarizing methods for them.
To add a summable field:
- In the values section, click the Select an option box, and then select a summable field from the list of options.
The list displays summable fields from the selected report type which you can use to summarize report data in columns. For Customer balance report, there is a number of fields you can use:
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Field
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Used for summarizing and displaying
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Opening currency amount
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Customer opening balances as of the indicated start date being displayed in your customers’ currencies (currencies of invoices).
If the system currency coincides with the currency of a customer, values in both fields will be identical.
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Opening amount
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Customer opening balances as of the indicated start date being displayed in your company’s system currency.
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Currency amount Dt
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The total amount of all invoices issued for each customer during a given period being displayed in your customers’ currencies (currencies of invoices).
If the system currency coincides with the currency of a customer, values in both fields will be identical.
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Amount Dt
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The total amount of all invoices issued for each customer during a given period being displayed in your system currency.
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Currency amount Ct
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The total amount of all invoices paid by each customer plus the amounts returned to the customer according to issued credit notes. The amount is presented in your system currency.
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Amount Ct
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The total amount of all invoices paid by each customer plus the amounts returned to the customer according to issued credit notes. The amount is presented in your system currency.
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Balance currency amount
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Customer outstanding balances as of the specified end date being displayed in your customers’ currencies (currencies of invoices).
If the system currency coincides with the currency of a customer, values in both fields will be identical.
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Balance amount
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Customer outstanding balances as of the set end date being displayed in your company’s system currency.
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The SUM function is selected as a default summarizing method for all fields.
In case it is necessary to change the summarizing method, you do that as follows:
- Click the calculation option box to the right of the field, and then select one of the available summarizing options from the list.