Trial Balance: Default Summarizing

The initial trial balance report calculates and summarizes
 
  • Opening debit balance (if any)
  • Opening credit balance  (if any)
  • Credit turnover  (if any)
  • Debit turnover  (if any)
  • Ending debit balance  (if any)
  • Ending credit balance  (if any)
 
The amounts are worked out by summing the original values (using the SUM function). The summarized amounts are presented in your system currency.
Note: Summary values are displayed at each level of the report hierarchy and at the grand total level. If no summary value is available for a certain level, nothing is displayed for it.
The default summarizing settings are defined in the values section of the Trial balance report. To define the summarizing methods, the summable fields have been added and summarizing options have been specified for them.  Except for specific reports that do not provide for full customization (see Customize Reports), you can change the summable fields and the summarizing methods for your reports. In case of Inventory report, you are allowed to do that.
 
To customize the default summarizing parameters
 
1. On the page for configuring report parameters, click the Customize button.
 
2. Use the values section to view and customize the default summable fields and summarizing methods defined for them.
 
You can delete, rearrange, add new summable fields and specify summarizing methods for them.
 
For information how to customize summarizing settings, see Summarize Report Data.
 
To add a summable field:
 
  • In the values section, click the Select an option box, and then select a summable field from the list of options.
 
The list displays summable fields from the selected report type which you can use to summarize report data in columns. For Customer balance report, there is a number of fields you can use:


Field

Used for summarizing and displaying

Opening balance Dt

Displays balances in assets and expenses accounts as of a period start date.  

Opening balance Ct

Displays balances in liabilities, income and equity accounts as of a period start date.  

Turnovers Dt

Debit transactions in active accounts during a given period.

Turnovers Ct

Credit transactions in active accounts during a given period.

Closing balance Dt

Displays ending balances in assets and expenses accounts as of a period end date.  

Closing balance Ct

Displays ending balances in liabilities, income and equity accounts as of a period end date.  
 
The SUM function is selected as a default summarizing method for all fields. 
 
In case it is necessary to change the summarizing method, you do that as follows:
 
  • Click the calculation option box to the right of the field, and then select one of the available summarizing options from the list.
 
For summarizing options, see Summarizing Methods.