Trial Balance: Default Grouping

 
 
Grouping by Rows
 
In the basic Trial balance report, the data is grouped by Account.
 
By default, higher-level grouping is enabled for Account grouping to organize accounts by major account categories, subcategories and groups according to the chart of accounts structure instead of just presenting active accounts in the form of a list.
 
For more details about higher-level grouping option, see Group Report Data.
 
As a result, a multi-level hierarchy is formed with links between levels being of the parent-child type. Levels of the report hierarchy:
 
1. Major account categories
 
2. Account subcategories
 
3. Account groups
 
4. Active accounts
 
Active accounts are displayed at the lowest level of the basic report.
 
To see sublevel details in the generated report, you have to drill down to lower levels.   
 
The default grouping settings are defined in the rows section of the basic Customer balance report. To define the groupings, the fields have been added by which data in the report has to be grouped by rows. However, you can change the pre-defined settings and choose how to group data by yourself.    
 
To do that
 
1. On the page for configuring report parameters, click the Customize button.
 
2. In the rows section, view and customize the default groupings as follows:
 
  • To add fields for grouping, click the Select an option box, and then select a field by which you want to group data from the list of options.
 
The list displays fields from the selected report type which you can use to group data y rows.
 
  • To remove fields, click the cross icon next to the field you wish to remove.
 
Fields for Grouping
 

Field

Used for grouping by

Account

Accounts having either non-zero balances or non-zero turnovers within the period covered by the report.

Currency

Currencies of balances or turnovers in each account.

 
Grouping by Columns
 
In the basic Trial balance report, no default grouping by columns is specified. However, you can define your own groupings, if necessary.
 
To do that, you use the columns section of the report, where you can choose how to group data by yourself as in case of the groupings by rows. You do that as follows:
 
1. On the page for configuring report parameters, click the Customize button.
 
2. Use the columns section to view and customize the default groupings.
 
As with groupings by rows, in the columns section, you add fields by which you want to group data. The set of fields available for grouping data by columns is the same as for grouping data by rows.